7681 Hunt Club Drive   •   Mason, OH  45040   •   513.336.9191   •   www.linkedin.com/in/jennifermoore0509

 

SUMMARY

 

Professional Executive Assistant with extensive experience supporting executives in manufacturing, operations, finance, engineering, sales, human resources, marketing and advertising.  Highly organized to effectively prioritize and manage multiple tasks with demonstrated attention to details.  Self-motivated individual contributor and team player.  

•    Extensive visa experience •    Strong meeting/event planning •    Trade show management •    Proficient in Microsoft Office

•   Outstanding interaction with all levels of the organization •   Liaise proactively with customers and vendors •   Maintains utmost confidentiality •   Excels in meeting and exceeding deadlines

 

PROFESSIONAL EXPERIENCE

 

OPW ENGINEERED SYSTEMS (Lebanon, OH)2006-2016

Executive Assistant – Chemical & Industrial Business Unit

Supported Vice President/General Manager, Director of Finance, Director of Engineering, Director of Sales & Marketing, Director of Product Management, Operations Manager, Supply Chain Manager, HR Business Partner, eight Regional Sales Managers, office staff and a Union shop of 90 employees.

•    Coordinated, made edits and streamlined content on monthly updates from all departments for Director of Finance to ensure timely delivery to Corporate Headquarters.

•    Demonstrated leadership by coordinating annual Sales Meetings and two trade shows including travel arrangements, hotel, venue, catering and activities.  Negotiated favorable pricing with vendors.

•    Ensured efficient international and domestic travel arrangements for management team, office staff, international employees, as well as guests.  Confirmed all mandated travel costs and guidelines were implemented.

•    Assisted Director of Engineering by efficiently overseeing department moves during extensive office renovation.  Ordered and coordinated the delivery of furniture and directed staff adherence to move schedule. 

•    Procured leased vehicles while working closely with vendor to obtain the most cost effective lease agreements.  Managed all documents for the fleet and ensured insurance cards were distributed in a timely manner.

•    Entered inventory adjustment requests, defective vendor and scrapped machine part tickets in Oracle ERP System. 

•    Supported HR Business Partner by maintaining accurate and timely turnaround to Corporate Legal Department with updates on the Integrity Counts student training list.  Assured all employees completed their course(s) for 100% compliance.

•    Managed all administrative aspects of the office including answering rollover calls from Inside Sales, calendar management, greeted and assisted visitors, ordered all office supplies and any miscellaneous items for the office and shop as needed.

 

 

INTERNATIONAL PAPER (Loveland, OH)1996-2006

Administrative Assistant – Corporate Engineering Services

Supported two Capital Project Managers and 11 Project/Construction Service Managers.

•    Logistics Coordinator for all Project Management workshops.  Managed registration process and compilation of student and instructor manuals.  Upon workshop completion, tabulated evaluation forms and distributed results to respective instructors.  Managed updates to the workshop curriculum.

•    Tracked and reported monthly construction safety performance reports for technology driven projects.  Published results to a Virtual Project Office website for Director of Corporate Engineering Services.

•    Worked closely with Finance redirecting charges to appropriate projects.

•    Assisted with extensive annual college recruiting.  Assessed presentations, escorted candidates to interviews and coordinated team-building events.

•    Served on the safety committee for Corporate Engineering Services. 

•    Coordinated all international and domestic travel arrangements.

•    Prepared detailed presentations, correspondence and statistical information for entire department.

 

ANCHOR HOCKING PACKAGING COMPANY (Cincinnati, OH)1993-1996

Administrative Assistant – Sales & Marketing

Supported Vice President of Closure Sales, Director of Marketing & Sales Administration, Manager of Plastic Market Development, Marketing Manager & International Liaison, and five Area Sales Managers.

•    Retrieved and summarized articles regarding the industry and competitors for monthly internal publication.

•    Coordinated all arrangements for international and domestic travel.

•    Assisted and coordinated all meetings including contract negotiations for venue.

•    Provided back-up support to President and Executive staff.

 

 

EDUCATION

 

Diamond Oaks Career Vocational Campus – Graduate (Cincinnati, OH)

Oak Hills High School – Graduate (Cincinnati, OH)

 

 

TRAINING/SKILLS

 

Completed numerous in-house Integrity Counts training courses

OSHA 10-Hour Safety training

Microsoft Word, Excel, PowerPoint

Visio, Oracle and Concur